Sunnyside Neighborhood Association Bylaws
Bylaws Established in the City and County of San Francisco on September 24, 1974.§
ARTICLE I (Name)
This organization shall be known as the Sunnyside Neighborhood Association. The address of the association is Post Office Box 27615, San Francisco, CA 94127.
The Association shall be a not-for-profit organization pursuant to IRS Code section 501(c)(3).
The Sunnyside neighborhood shall be bounded by Melrose Avenue, Ridgewood Avenue, Flood Avenue, Phelan Avenue, Ocean Avenue, Interstate 280, Circular Avenue, Monterey Boulevard east of Baden Street, Baden Street north of Monterey Boulevard, Mangels Avenue, Congo Street, Melrose Avenue, and Sunnyside Playground.
The objectives of the Association shall be to unite all segments of the Sunnyside Neighborhood; to identify and publicize the needs and problems of the neighborhood; to address these needs and resolve these problems; to act as a liaison between the neighborhood and the City of San Francisco and its departments and between the neighborhood and City College of San Francisco and its Board; and to engage in lawful activity for the benefit of the Sunnyside neighborhood.
ARTICLE II (Membership)
Membership shall be open to Sunnyside neighborhood residents, property owners and business proprietors; non-voting memberships shall be open to other interested parties.
Household membership. Annual dues shall be $20 per household, with one-year membership from the first of the month following the date the check is deposited. Each household membership shall entitle a maximum of two members of the household of major voting age to one vote each, provided the member[s] lives within the boundaries defined in Article I, Section 3.
Business membership. Annual dues shall be $25 per business, with one-year membership from the first of the month following the date the check is deposited. Each business entity shall be limited to one membership in the association. Each business membership shall be entitled to one vote, provided the business is located within the boundaries defined in Article I, Section 3.
Dues may be changed by a vote of 60% of the Executive Board, followed by a vote of 60% of the active members in attendance at the next membership meeting following that Board meeting. Dues for household membership shall not be increased by more than 50% in any calendar year, nor shall they be increased in two consecutive years.
Due date for annual dues shall be included on each member’s mailing labels for newsletters and meeting notices. Once each year, all members whose dues are in arrears shall be notified.
The membership list, including e-mail addresses, shall not be loaned or sold. Membership information will never be used for other than Association business.
Application for membership shall be submitted to the Treasurer and shall be accompanied by dues.
To be considered active, a member’s dues shall be not more than three months delinquent.
ARTICLE III (Elected Officials and Executive Officers)
The Executive Board shall comprise the elected officers: President, Vice-President, Secretary, Treasurer and Member-at-Large.
The Executive Board shall act as a body with no less than three members present. Three concurring votes shall be necessary to act on any business.
To be eligible for nomination to elective office, a person must be all of the following: a resident within the boundaries as defined in Article I, Section 3; a household member as defined in Article 2, Section 2; and an active member as defined in Article II, Section 8.
An executive officer may hold only one executive office at a time.
Term of office for elected officers shall be two years following the meeting at which officers are installed as defined in Article V, Section 2.
A member shall serve on the Executive Board for no more than three consecutive terms in one elected office. No officer having served three consecutive terms in one elected office shall be reelected to that office.
If an officer is absent from two consecutive Board meetings without sufficient excuse, his/her position will be declared vacant. The Board shall determine what constitutes “sufficient excuse.” The vacancy shall be filled as defined in Article V, Section 4.
Elected officers shall serve without compensation.
ARTICLE IV (Duties of Elected Officials)
Section 1 – President
Shall preside at all meetings of the Association. Shall schedule Executive Board meetings as required in Article IV, Section 6. Shall call additional Board meetings as necessary. Shall appoint all committee chairs, unless directed otherwise by the membership. Shall see that all State and Federal legal requirements, for the organization, are fulfilled. Shall, in conjunction with the Treasurer, sign all checks for payment of bills in excess of $500. Shall have the Association represented wherever and whenever necessary.
Section 2 – Vice-President
Shall perform the duties of the President in the President’s absence. Shall act as a liaison between committee chairs and the Board and shall report on committee activities at Board meetings.
Section 3 – Secretary
Shall keep and distribute a permanent and accurate record of proceedings of the general membership and Executive Board meetings.
Section 4 – Treasurer
Shall collect and receipt for all funds due to the Association. Shall keep a set of books of the simplest form to record receipts and expenditures of the Association. Shall pay bills only by bank check. Shall pay bills. Bills for newsletter printing and mailing costs, and meeting notice printing and mailing costs, are considered routine and do not require approval before payment. Such other routine expenditures as defined by the Executive Board do not require approval before payment. Other expenditures in excess of $500 shall be paid when such bills have been approved by a majority vote of the members present at a meeting, or by a majority of the Executive Board. Shall deposit all monies in a San Francisco bank, as designated by the Executive Board, in the name of the Sunnyside Neighborhood Association. Shall have all checks drawn in excess of $500 countersigned by the President. Shall render a report of the financial standing of the Association and of the funds expended and received at Board and membership meetings. Shall make books open for inspection by the Audit Committee. Shall submit such records or audits as are required by the Federal and State authorities.
Section 5 – Member-at-Large shall act as Parliamentarian.
Section 6 – Executive Board
The Executive Board shall meet prior to membership meetings and at other times as required by Association business. By majority approval of the Board, the Executive Board shall have the power to incur indebtedness not to exceed monies then on deposit in the Association’s bank account.
ARTICLE V (Elections)
Nominations and elections of Association officials shall conform to the following:
There shall be no discrimination in favor or against any candidate, with regard to the use of membership lists. Association funds shall not be contributed or applied for or against any candidate. Nominations shall be made from the floor during the February meeting. Any active member may nominate any other active member, who is present at the meeting or whose signed acceptance of nomination is presented. Self nominations are permitted.
Nominations, followed by voting, shall take place in the following order: President, Vice President, Treasurer, Secretary and Member-at-large. Nominations and voting for each office shall be completed before nominations and voting for the next office commences.
A member who is nominated but not elected to one office shall be eligible to be nominated for any other vacant office. Only active members as defined in Article II, Section 8 shall vote. Voting shall be by voice ballot at the February meeting. If a majority of the voting members present request it, a secret ballot shall be used.
There shall be no proxy voting.
Ballots are official when cast by active members at the February meeting. Newly elected officers shall be announced and installed at the February meeting.
The Secretary shall preserve a record of the vote if by voice, or the ballots if by secret vote, for one year, and it shall be open to inspection by any active member.
If the President is unable to complete a term of office, the Executive Board shall meet within 30 days and fill the vacancy from the remaining elected officers with an affirmative vote of three of the four remaining elected officers. In the absence of three votes for any candidate, the Vice President will assume the office of President and complete the term of office. Any vacancy of any other elective office shall be filled by the President within 30 days of the occurrence of such vacancy.
An officer may be removed upon recommendation of 60% of the Executive Board and a majority vote at a membership meeting, or a 65% vote at a membership meeting without recommendation of the Board.
ARTICLE VI (Membership Meetings)
Section 1 Membership meetings shall be held at least three times per year.
The Executive Board or the majority of Association members may call a special meeting.
Members shall sign in. A membership roster showing all active members as defined in Article II, Section 8 shall be available at the meeting.
Inactive members and guests of members may attend meetings but may not vote. A designated Board member will determine eligibility of persons attending the meeting to vote.
When a majority of Executive Board members requests a special Board meeting of the President, such a meeting shall be called as soon as possible.
ARTICLE VII (Rules of Order)
All questions arising and not covered by the laws of this Association shall be governed by Roberts Rules of Order, latest edition.
ARTICLE VIII (Bylaws)
These bylaws may be amended or repealed by a vote of 60% of the Executive Board, followed by a vote of 65% of active members in attendance at the next membership meeting. The Board shall spell out in detail the form of the proposed amendments.
These bylaws may be amended or repealed by a vote of 75% of the active members in attendance at a membership meeting. Members shall submit in writing proposed amendments to the bylaws to the Secretary at least 30 days prior to the next membership meeting, at which the proposed amendments are to be considered. The Board shall spell out in detail the form of the proposed amendments.
ARTICLE IX (Committees)
The Executive Board shall identify, define the purpose of, and appoint the chairs of such committees as are necessary to fulfill the objectives of the association.
Committee chairs and committee members shall be active members of the association.
The Executive Board may appoint an Audit Committee comprising three members.
ARTICLE X (Order of Business)
Opening of meeting. Roll call of officers. Reports of officers and committees. Unfinished business. New business.
§ Amended May 2016: Article 1, Section 3; and Article II, Section 2.
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